URL: https://help.carbonvoice.app/meeting-notes/why-no-meeting
Source: https://raw.githubusercontent.com/PhononX/carbon-voice-docs/main/docs/meeting-notes/why-no-meeting.md

# Why there's no meeting

A scheduled meeting asks everyone to be free at the same time, and then asks them to think
at the same speed. An async discussion drops both requirements.

## What changes

**Nobody waits for a calendar.** The discussion starts when you have the thought, not when
six people have a free half-hour in common.

**Everyone gets a turn.** In a call, whoever talks first frames the discussion and the
quieter people fit around it. Async, everyone answers the same question from scratch.

**Thinking time is allowed.** People can listen, go away, and come back with a considered
answer instead of the first thing that came to mind.

**Time zones stop mattering.** A team spread across the world contributes to the same
discussion without anyone taking a call at 11pm.

**The record writes itself.** Every message is transcribed as it's sent, so there's nothing
to write up afterwards. The notes are a byproduct of having the conversation at all.

## What it's good for

- Status updates and standups
- Design and architecture debates that need considered answers
- Retrospectives
- Decisions that need input from people in different time zones
- Anything currently sitting in a recurring meeting nobody enjoys

## What it isn't good for

Something genuinely urgent, or a conversation that needs to end with everyone in the room
agreeing right now. Async is a better default, not a total replacement. And for the
in-between case, people who happen to be around when you're speaking can listen and reply
live. See [Real-time conversations](https://help.carbonvoice.app/messages/recording-and-sending/real-time-conversations).

## Making it stick

Most of the value comes from breaking the meeting habit rather than adding a tool. It's
worth going through the calendar and picking which recurring meetings could become async
discussions instead.

## Related

- [Run an async meeting](https://help.carbonvoice.app/meeting-notes/run-an-async-meeting)